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ID:  117715
Location: 

Mumbai, IN

Executive /Senior Executive - Administration and Procurement

 

CMA CGM Group, founded by Jacques R. Saadé, is a leading worldwide shipping & logistics group.

Now headed by Rodolphe Saadé, CMA CGM reinvents transport and logistics in order to offer an integrated maritime, port and land service that exceeds its customers' expectations. 

Present in over 160 countries through 755 offices, 750 warehouses, equipped with a young and diverse fleet of 511 vessels, CMA CGM serves 420 of the world's 521 commercial ports and operates on more then 200 shipping lines. The group currently employs 110,000 people worldwide, including nearly 2,400 in its headquarters in Marseilles.

 

 

 

CMA CGM Agencies India Pvt.Ltd

JOB DESCRIPTION

 

Job Title                                                : Executive- Administration and Procurement.

 

Department                                        : Administration and Procurement

 

Reporting To                                        : Deputy Manager- Administration and Procurement

 

Location                                                : Mumbai

 

Short Brief on role:

 

Responsible for handling several aspects of Admin billing functions for Pan India office centrally. Ensuring the invoices processed for payments are as per agreement/contracts and are compliance. Monitoring the timelines for timely submission of invoices for Accounting.

 

Key Responsibilities

 

Bill Desk:

 

  • Receiving the hard copy of the invoices from the vendors and other branch locations
  • Receiving the employee reimbursements and claims request
  • Validating the invoices as per the GST norm.
  • New Vendor code creation in the system
  • Ensuring proper supporting and relevant approvals are attached with the received invoice.
  • Getting the invoices checked and approved with the internal team as per the nature of the invoice.
  • Scanning and uploading the invoices on the portal/through BCP process.
  • Coordinating for the required approval
  • Processing the approved invoices with the finance team
  • Ensuring timely payment to the vendor
  • Maintaining the weekly, fortnightly and monthly MIS as per the business requirements.
  • Coordinating with the vendor for any query and issue in the invoice raised and the same to be settled in time.
  • Responding to vendor queries raised against the raised invoice.
  • Maintaining a high level of accuracy towards the Billing MIS..

 

Key Performance Standards

 

  • Administrative Support

Requirements and Specific Skills:

 

  • Any Graduate. With 3-4 years of experience as a billing specialist or similar role.
  • Experience in administration work.
  • Good administrative skills.
  • Excellent written and verbal communication & interpersonal skills
  • Excellent knowledge of  MS Office.
  • Understanding of relevant laws related vendors, rules and regulations.
  •  Critical thinker and problem solving skills.
  • Good time management skills.

 

 

Please ensure you are familiar with the CMA CGM Corporate Internal Mobility guidelines

 

 

 

 

 

 

 

 

 

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