Executive Assistant

CMA CGM | ABOUT US

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.

Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050.
Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group’s shipping and logistics expertise to bring humanitarian supplies around the world.

Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located.

JOB SUMMARY

To act as an accomplished Executive Assistant, providing proactive and comprehensive to the UK Managing Director (UK MD) and wider UK Senior Leadership Team (UK SLT).

The Executive Assistant will demonstrate exceptional organisational skills, be solutions driven with an adaptable and professional approach.

In this pivotal role, you will manage delegated tasks on behalf of the UK MD, whilst leveraging your advanced administrative skills to create impactful presentations and reports for Senior Leaders, manage complex schedules and workstreams, and act as a trusted partner for sensitive and business-critical matters.

If you thrive in fast-paced settings and excel at building strong relationships with Senior Leaders in a global corporate environment, then we’d love to hear from you.

YOUR ROLE

• Provide proactive and comprehensive executive support to UK Managing Director (UK MD), including complex diary management, prioritising and responding to emails and managing complex travel arrangements & itineraries (UK and international).
• Prepare high-quality documentation, reports and presentations (advanced PowerPoint skills essential) for Executive meetings at local and Group level, VIP stakeholders and customers and external stakeholders.
• Support the preparation and distribution of agendas, meeting minutes, and action items; proactively follow up with all relevant stakeholders on outstanding actions.
• Confidently manage delegated tasks from the UK MD, working closely with wider Senior Leadership Team (SLT) to ensure timely completion of business-critical projects and initiatives.
• Liaise closely and build strong working relationships based on trust with internal stakeholders at all levels of the organisation, e.g. UK SLT and Global Executives.
• Manage sensitive and confidential information with the utmost discretion, acting as a trusted partner and somebody the UK MD can confidently delegate critical matters to.
• Effectively monitor and report on the status and execution of delegated tasks by the UK MD, providing guidance and support as required to maintain accountability and timely completion.
• Support with project management, event planning and special assignments as required, including hosting of VIP visits to the CMA CGM UK Agency.
• Provide operational support, including expense management, invoice processing and onboarding of new senior team members as required.
• Act as escalation point for internal or external stakeholders (e.g. Customers) on behalf of, or in the absence of the UK MD.
• Support with oversight of Facilities Management matters, on behalf of the UK MD.

WHAT WE NEED FROM YOU

• Proven experience as an Executive Assistant or Personal Assistant, providing comprehensive Executive administrative support to C-suite & senior Executives in a global or complex corporate environment.
• Exceptional organisational skills, with high levels of resilience and the ability to manage multiple priorities in a fast-paced environment.
• Flexible, proactive and adaptable in your approach, with a solutions-focused mindset and the ability to change tack at short notice to ensure unwavering support to the UK MD and wider UK Agency.
• Excellent written and verbal communication skills; able to build effective relationships and interact confidently with senior leaders and external partners, in the UK and internationally.
• Tactful and trustworthy, with high levels of integrity, professionalism and judgement when handling confidential and sensitive matters.
• Advanced proficiency in MS Powerpoint and other MS Office tools, with demonstrable experience of producing exceptional, impactful presentations for Executive and VIP stakeholders, both internally and externally.
• Experience of managing and coordinating business projects and initiatives, ensuring adherence to internal policies and frameworks.
• Proficiency in the French language (verbal and/or written) would be advantageous, but is by no means essential.

WHAT DO WE OFFER? 

Not only do we offer a competitive salary, we also offer a generous benefits package including:

• Discretionary annual bonus
• Enhanced pension scheme up to 15% total contribution
• 25 days annual leave (plus public holidays) increasing with length of service plus additional day over Christmas period and the opportunity to buy/sell annual leave
• Life assurance x4
• Commitment to promoting awareness and understanding of Mental Health through our Mental Health and Wellbeing Charter
• Private healthcare (BUPA) + Healthcare Cash plan, including an Employee Assistance Programme
• Local and global development opportunities across 160 countries within the CMA CGM Group, including opportunities at our iconic Head Office tower in Marseille
• Hybrid Working
• Cycle to work scheme/ Season ticket loans
• Enhanced policies including Maternity & Paternity
• Employee recognition awards

CMA CGM Group is proud to define itself as a family business built on strong human values.

• Excellence
• Exemplarity
• Imagination
• Boldness

CMA CGM respects, supports and values diversity in all forms. We seek to avoid discrimination and are committed to equal opportunities for all our employees.

Our long-held inclusive policy improves performance, creates growth opportunities for all, aligns with our customer's values and enhances employee engagement.

Join us and discover a world of opportunities!