Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.

Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050.
Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group’s shipping and logistics expertise to bring humanitarian supplies around the world.

Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located.

Job Description

The Administrative Officer plays a critical role in supporting the smooth operation of an organization by overseeing and coordinating administrative functions. This position typically involves managing office procedures, providing support to staff and management, maintaining records, handling correspondence, and ensuring compliance with company policies. The Administrative Officer acts as a central point of contact for internal and external stakeholders, assisting in the efficient delivery of services and contributing to the overall effectiveness of the organization.

Key Responsibilities

• Coordinate and oversee daily office operations to ensure organizational efficiency.
• Manage schedules, appointments, and meetings for senior staff and departments.
• Prepare, review, and distribute correspondence, reports, and presentations.
• Maintain and update filing systems, records, and databases, ensuring accuracy and confidentiality.
• Monitor office supplies and inventory, placing orders as necessary.
• Handle incoming calls, emails, and inquiries, directing them appropriately.
• Ensure compliance with company policies, procedures, and legal requirements.
• Support budget preparation, expense tracking, and financial reporting.
• Coordinate with external vendors, service providers, and contractors.
• Oversee office lease management, including lease negotiations, renewals, and maintaining relationships with landlords.
• Perform other administrative duties as assigned by management.

Job Qualifications

• Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Experience: At least 2 years of experience in administrative roles or office management.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Organizational Skills: Strong ability to prioritize tasks, manage time effectively, and handle multiple responsibilities simultaneously.
• Attention to Detail: High level of accuracy in handling records, reports, and correspondence.
• Problem-Solving: Ability to identify issues, propose solutions, and implement improvements.
• Confidentiality: Demonstrated integrity in managing sensitive information and maintaining confidentiality.
• Adaptability: Ability to work in a fast-paced environment and adjust to changing priorities.

Come along on CMA CGM’s adventure !