Administration Assistant

Kia ora, Talofa, Halo, Ola, Gutpela dei, Mālō e lelei.

Join our diverse Oceania team in Australia and grow your career with us!

We are CMA CGM, the business that moves in excess of 22 million containers of cargo every year from over 400 different seaports. Backed by a diverse portfolio of brands and subsidiaries, the CMA CGM Group is the third largest container shipping Group in the world, making us well equipped to move cargo from door-to-door, on a global scale.

ANL is a long-standing brand within the CMA CGM Group with a vision for the future. Headquartered in Melbourne, ANL Container Line offers shipping services to all major Oceania destinations, with extensive coverage throughout Australia, New Zealand, Asia, the West Coast of America, Papua New Guinea, the Indian Subcontinent and the Pacific Islands.

Our mission is to lead sustainable change within the maritime industry. As we embark on this large-scale transformation journey, we are calling for our team members to be both bold and imaginative to achieve the needs of our business. We are growing and changing the way we serve our customers. If you are willing to roll your sleeves up and contribute to this journey, we would love to hear from you!

About the Role: 

Reporting to: Office Services Manager

Employment Type: Fixed term untill July 2027, full-time

Work Location: South Wharf, VIC

As an Administration Assistant, you will provide professional reception and switchboard support while ensuring visitors, correspondence, and office operations are managed efficiently and courteously. You will also assist with procurement, administrative tasks, and provide support across the Office Services team and wider business as required.

The role and responsibilities will include:

• Managing incoming switchboard calls and directing enquiries in a professional and timely manner
• Providing front desk reception support and welcoming visitors to Head Office
• Coordinating incoming and outgoing mail, courier deliveries, and office correspondence
• Assisting with procurement and ordering of office supplies and services in line with company procedures
• Supporting the Office Services team, executive members, and other departments with general administrative tasks as required

To be successful in this role, you will need:

• Previous experience in administration, reception, or customer service roles
• Strong communication and interpersonal skills with a professional and friendly approach
• Excellent organisational skills with the ability to manage multiple tasks and priorities
• Confidence using Microsoft Office and general office systems
• A proactive attitude with the ability to work collaboratively within a team environment

Eligibility Requirements

• Applicants must have full working rights in Australia for the entire duration of the contract.
• New Zealand citizens planning to relocate permanently to Victoria, Australia, are more than welcome to apply.
• We are building our team locally in Australia and are looking for people who want to grow with us; applications from overseas candidates expecting remote work will not be considered.
• Kia ora, Talofa, Halo – we welcome all local talent ready to join our diverse Oceania team!

Why join CMA CGM?

We are continuously striving to provide new opportunities and benefits that make our business a great place to work, but the truth is that it’s our people who make us want to come to work every day. We make time to engage, connect and celebrate the moments that matter with our colleagues.

We have a strong culture built around supporting progression and promotion and offer a diverse and engaging training calendar that provides you with the opportunity for growth, no matter your interests.

In an ever-changing economy, the shipping industry remains a beacon of stability, and our continued success is a testament to our unwavering commitment to excellence. We prioritise delivering exceptional experiences to both our customers and our employees.

The CMA CGM Group is also deeply committed to sustainability. We demonstrate our dedication to acting for the planet, people, and fair trade, through initiatives like reducing greenhouse gas emissions, empowering women in the workplace, educating employees on climate issues, and engaging in community and environmental projects.

Some of our other benefits include:

Flexible Working Options

Additional Leave Days

Paid Parental Leave

Annual Health Checks

Complimentary gym access

Discounted DFO Parking Tickets

Novated car leasing

Social Club events held all year round

Employee Wellbeing Support – Mental, cultural, financial, and health resources, including Telus Health

Study leave and study reimbursement

Opportunity to participate in volunteer initiatives with partner charities such as the Big Umbrella

Access to 3000+ learning resources and courses

Career development opportunities across Asia Pacific, Europe and other office locations globally

Our Commitment to Diversity

At CMA CGM, we take pride in being one of the most culturally diverse organisations locally and globally, fostering a respectful, inclusive, and collaborative environment where all employees can thrive. Our strength lies in our people, and embedding Diversity, Equity, and Inclusion (DEI) into our culture is essential to our ongoing success. By Acting for

People, we harness the unique perspectives and experiences of our teams, benefiting our employees, customers, and the communities we serve. We actively welcome and encourage applications from all qualified individuals, regardless of indigenous status, race, religion, gender identity or expression, sexual orientation, national origin, disability, age, or any other characteristic.

Join us at CMA CGM, where your potential meets endless possibilities, and together, we shape the future of global shipping.