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ID:  507963
Location: 

Plainfield, US

Senior Administrative Assistant

CEVA Logistics provides global supply chain solutions to connect people, products and providers all around the world. We are supply chain experts. We live and breathe logistics every day. Above all, we believe that this is a people business. That’s why we are building a global culture of teamwork and respect. We encourage initiative, and we engage and empower our diverse workforce to grow their careers within CEVA.


CEVA Logistics offers a broad range of end-to-end, customized solutions in both Contract Logistics and Freight Management thanks to our approximately 98,000 employees at more than 1,000 facilities in 160 countries worldwide. With the recent acquisition of the former Ingram Micro Commerce & Lifecycle Services business, we are building one of the world’s leading end-to-end eCommerce service offerings through the dedication and passion of our people—the heartbeat of our organization. As we continue growing at a fast pace, will you “Dare to Grow” with us?  

YOUR ROLE

 

The Senior Administrative Assistant will be responsible for completing a variety of administrative support tasks in support of Senior Managers. This includes managing time, phone lines, e-mails, appointments, and meetings to ensure our day-to-day office operations run smoothly. You will be included in highly confidential, complex, and sensitive matters. The incumbent will model and act in accordance with our guidelines, principles, and core values. This is a first shift opportunity, Monday through Friday, 9:00 am - 5:30 pm, where you are expected to flex your schedule and work overtime as needed. 

 

WHAT ARE YOU GOING TO DO?

 

  • Prepare a variety of highly confidential, specialized, recurrent, and non-recurrent reports and documentation related to the department's function and the company's business activities.
  • Prepare, compose, and initiate accurate and timely correspondence, memoranda, presentation material and reports, choosing an appropriate means of communication.
  • Develop and maintain paper and electronic files, systems and procedures related to the administrative affairs of the department's function.
  • Maintain issue-specific files; ensure all filing systems are updated and maintained on a daily and weekly basis.
  • Perform a broad range of complex administrative functions of a highly confidential or specialized nature on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have a moderate impact on expense.
  • Coordinate a variety of resources and obtain information for special projects and assignments.
  • Coordinate and schedule meetings, conferences and appointments.
  • Coordinate and maintain manager's calendars as needed.
  • Answer routine and non-routine telephone calls, providing information to callers, including senior management and key external sources.
  • Maintain confidentiality of all information.
  • Maintain awareness of departmental and organizational goals and objectives; and policies and procedures.
  • Make travel arrangements and process expense reports for senior management.
  • Process incoming and outgoing correspondence for postal mail and email.
  • Perform other duties as assigned.


*This is not a complete listing of the job duties. It is a representation of the things you will be doing, and you may not perform all these duties. *

 

WHAT ARE WE LOOKING FOR?

 

Education and Experience

  • High School Degree or GED required.
  • Five years of Administrative Assistant experience is required.
  • Bachelor's Degree preferred; one year of Administrative Assistant experience and a Bachelor's Degree qualifies you for this position.
  • Industry related experience is highly desired.

 

Certifications and Licenses

  • CAP (Certified Administrative Professional) preferred; or.
  • CAA (Certified Administrative Assistant) preferred

 

Languages and Communication Skills

  • Must be able to read, write and speak English fluently.
  • Ability to communicate and interact effectively with multi-functional and diverse backgrounds.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from management, employees, customers, and vendors.

 

Computer Skills

  • Must be PC literate
  • Expert proficiency in Microsoft Office, internet, web-based and specific job related software applications.

 

Other Skills/Experience

  • Demonstrated ability to compose, edit and proof read written documents (routine letters, business correspondence and reports of varying complexity).
  • Ability to produce error-free documents from rough draft involving a standard business vocabulary, or a limited range of specialized recurrent terminology.
  • Skilled in the creation of spreadsheets, elaborate reports, charts, graphs and other word processing documents.
  • Excellent planning, time management, collaboration, decision making, organization, presentation and negotiating skills.
  • Knowledgeable of company policies, practices and operations.
  • Must be flexible, able to balance multiple tasks and changing priorities, and possess exceptional interpersonal skills.
  • Ability to display a strong sense of urgency and good judgment.
  • Excellent communications skills.
  • Ability to collaborate with internal and external resources, gain credibility with senior management, and manage through conflict with a positive, flexible attitude.
  • Ability to support team members in furthering departmental goals through open and honest communication, promoting team interests over self-interest.
  • Requires a high degree of integrity and the ability to maintain confidentiality.

 

WHAT DO WE OFFER?

 

  • Medical, Dental, Vision Available Upon Start Date
  • Employer Matched 401(k)
  • Paid Time Off (PTO) + Sick Days
  • Tuition Reimbursement & Career Development
  • A Company Culture Rich in our Vision and Values with an Open-Door Policy
  • Company Observed Holidays
  • Discount Programs that include Wellness, Technology, Retail, and more!

 

ABOUT TOMORROW.

 

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. This role can be the first step on your career path with us.  You can stay in the same job family, find a new family to grow in (an almost limitless number of options) or find your own path. Join CEVA for a challenging and rewarding career.

CEVA operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background.  We share the same passion to deliver world-class solutions to our customers. We have the best supply chain professionals in the industry and develop this talent in an inspiring work environment.

CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic.  We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

Please note:  Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: firstname.lastname@cevalogistics.com. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar.

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