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ID:  507813
Location: 

Mumbai, IN

Assistant Manager - Procurement

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.

Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050.
Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group’s shipping and logistics expertise to bring humanitarian supplies around the world.

Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 150,000 people worldwide, including 2,900 in Marseilles where its head office is located.

 

Job Title                                                : Assistant Manager –Procurement.

 

Department                                        : Administration and Procurement.

 

Reporting To                                        : Manager – Administration and Procurement.

 

Location                                 : Mumbai.

 

 

 

Key responsibilities

 

Procurement

 

  • Identifying and contacting suppliers/vendors proactively through mails for quotations as per requirements.
  • Compiling and collating all quotations after comparison of rates, service levels, strength, weaknesses, terms & conditions for functional heads / hod’s evaluation of vendor(s).
  • All admin and it contracted invoices to be entered in the admin software for approval daily.
  • Organizing venues for annual budget meeting and other events like trade parties, staff parties, conferences, external training, etc.
  • Organizing & arranging the hotel stay of guests from ho, area and branch managers and coordinating their transport requirement(s).
  • To assist department and finance on the annual budget.
  • Monitor business trends and product availability to pay the best price for company goods and services without sacrificing quality or delivery times.
  • Preparing mis, cost benefit analysis, repots for submission to management.

 

Contract Management

 

  • Study of Contract document & highlight all the important clauses, which are favorable & unfavorable.
  • Co-ordination with internal team members, Vendors & stakeholders and strengthen the organization in terms of contractual issues.
  • Provide information to different departments of various important clauses for effective functioning
  • Review and update existing contracts - Explain terms and conditions to managers and interested parties and stakeholders.

 

Administration

 

Facility management (support to Asst admin Manager)

  • Ensure pan india facility management through the internal outsourced support
  • Review facilities periodically within the budgetary and company guidelines and ensure optimum utilization of the facility infrastructures

 

Insurance Management

  • Ensure front running and Closing all Insurance policy (Employee health and General insurance)
  • Review the policies and coordinate with HO insurance team for timely approvals and general insurance queries.

Vendor management

  • Vendor management of housekeeping, transportation, courier, cab records, airline, hotels
  • Timely reviewing the records of all the Amc & rate contracts for all locations.

Financial management

  • Achieves financial objective by anticipating requirements; submitting information for budget preparation; scheduling expenditures;  monitoring costs; analyzing variances
  • Vendor creation- End to end process in liaison with India Finance team

 

Coordination with agencies

 

  •  Liaising with government authorities, Compliance department, licenses department, local police authorities etc. For smooth and seamless compliance with required statutory and legal requirement across all locations
  • Possess knowledge of legal documentation, drafting & vetting compliance and diligence issues
  • Ensure compliance with health and safety standards and industry codes

 

General office operations

 

  • Coordinate with all the departments within the corporate office and branch offices
  • Monitor the overall functioning of processes, identifying improvement areas and implementing adequate measures to maximize stakeholder satisfaction level

 

Key performance standards

 

  • Procurement, facility management, vendor management
  • Financial management, general office operations

 

Requirements and specific skills

 

  • Candidates with bcom degree, work exp of 5-7 having worked with shipping, facility management, and bpo with exposure to procurment.
  • Excellent communications skills verbal & written.
  • Excellent command over ms office mainly excel along with formulas & power point.
  • Candidated with certification in pmp, contract management, administration & facility management, ehs, first aider & fire safety , iso will be prefered.

 

 

Please ensure you are familiar with the CMA CGM Corporate Internal Mobility guidelines

 

 

 

 

 

 

 

 

 

 

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