Talent Acquisition Administrator/Coordinator | Truganina VIC

CEVA Logistics provides global supply chain solutions to connect people, products and providers all around the world. Present in 170 countries and with more than 110,000 employees spread over 1,300 sites, we are well on our way to achieving our vision: to be a Top 5 global 3PL. We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport.

YOUR ROLE

Based from our Truganina VIC head offices, the Talent Acquisition Coordinator will play a crucial role in supporting our internal talent acquisition team. The role will coordinate our labour hire casual conversion process, prepare and process all new hire employment contracts and related onboarding requirements, as well as providing general administrative support to the team (80% of role). You'll also assist with resume screening, conducting preliminary phone interviews and proactive sourcing for key roles (20% of role). Additionally, the role will facilitate scheduling interviews and manage pre-hire checks to ensure a smooth hiring process. 

WHAT ARE YOU GOING TO DO?

Specifically, you will:

• Support recruitment by facilitating pre-hire checks, preparing, issuing, and processing new hire employment contracts and related documentation
• Coordinate new hire onboarding, equipment, access, HR induction, and prepare physical welcome packs
• Process all Talent Acquisition and wider HR team invoices and support othe general administrative activities
• Evaluate resumes and applications to identify qualified candidates that meet the specific requirements of various roles within the organisation
• Conduct initial phone interviews to assess candidates' qualifications, availability and interest level, providing a shortlist of promising candidates to recruiters for further evaluation
• Coordinate with candidates and hiring managers to schedule interviews, ensuring all parties are informed of the timing and format of the interviews
• Facilitate background checks and other pre-employment screening processes to verify candidate qualifications and suitability for employment
• Maintain accurate and up-to-date recruitment data and candidate records in CEVA HR systems, ensuring compliance with all legal and procedural requirements.

WHAT ARE WE LOOKING FOR? 

Our ideal candidate has recruitment and/or administrative experience gained in an internal human resources function and/or external recruitment agency together with:    

• Proficiency in using Applicant Tracking Systems (e.g. SuccessFactors, WorkDay) and Microsoft Office
• Excellent verbal and written communication skills to interact effectively with candidates and internal teams
• High level of accuracy and attention to detail in handling candidate information and following up on various stages of the recruitment process.

In addition to providing proof of work rights and suitable professional referees, progressed candidates will be required to undergo a medical assessment and national police check.

WHAT DO WE HAVE TO OFFER?

In addition to a challenging and rewarding work environment and competitive compensation, we are proud to offer a range of employee benefits designed to support your wellbeing, and help you thrive at work and in life.

• Personal wellbeing: prioritise your health and wellbeing through the CEVAwell program, Employee Assistance Program, Volunteer Time Off, and Life & Total Permanent Disability Insurance.
• Work-life balance: benefit from flexible, hybrid, and remote work options, along with additional paid parental leave for primary carers.
• Professional development: your growth is essential to us. Unlock your potential through secondment and internal mobility opportunities, study assistance, leadership and mentoring programs, the CMA CGM Learning Academy, early career pathways and more.
• Financial wellbeing: We care about your financial security. Enjoy exclusive offers and discounts from our partners, novated leasing, annual safety workwear reimbursement, employee referral incentives, service recognition and short-term incentive plans.

CEVA Logistics' Diversity Statement:

As a global organisation, diversity is critical to our business success; only when we can reflect the cultures, languages, attitudes, and local knowledge of our customers, can we succeed. By employing people with different experiences and abilities, we expand our knowledge and increase our creativity and innovation. CEVA Logistics is proud to be an equal employment opportunity workplace. We welcome and encourage all qualified applicants, who will receive consideration for employment without regard to indigenous status, race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or any other characteristic. #LI-DNI