Administrator

CEVA Logistics provides global supply chain solutions to connect people, products and providers all around the world. Present in 170 countries and with more than 110,000 employees spread over 1,500 sites, we are well on our way to achieving our vision: to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination, encourages boldness and exemplarity, and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics as we become a global leader in the logistics industry. As we continue growing at a fast pace, will you “Dare to Grow” with us?

YOUR ROLE

We have an exciting opportunity for a site-based Administrator to join our team at our multiuser site in Wellesbourne where you will support in coordinating and monitoring administration aspects of Finance, Payroll, Training, HR Compliance, Absence Management, Health & Safety, Environmental, Quality and Facilities.

This role will see you working Monday to Friday 08:30-17:00 with some flexibility required.

WHAT ARE YOU GOING TO DO?

Reporting into the Operations Manager, you will play a key role in maintaining smooth operations and ensuring the site meets company standards and requirements. Your responsibilities will include:

• Supporting site administration and ensuring compliance with audits such as Security Audits, Site Classification Assessments (SCA), and HSEQ Audits.
• Managing time and attendance data for payroll and resolving payroll queries with the Head Office team.
• Processing the weekly agency payroll, including spot checks on rates, hours, and manager approvals.
• Handling new starter and termination forms on the system, updating records, and coordinating changes with HR Shared Services.
• Ensuring compliance with GDPR by securely processing and storing personnel data, including scanning records to HRSS.
• Monitoring and managing site consumables and placing orders to prevent shortages in consumables and packaging materials.
• Producing weekly KPI for customer and presentation packs to site management.
• Being involved in other ad hoc tasks.

WHAT ARE WE LOOKING FOR?

Our ideal candidate will have experience in a similar environment, ideally within a 3PL company. You will excel at working to deadlines and managing your workload effectively, demonstrating exceptional organizational and communication skills.

As this role involves regular interaction with stakeholders at all levels, the ability to build and maintain strong working relationships is essential. Proficiency in IT, including MS Office applications such as Excel, Word, Outlook, and PowerPoint, is also required.

WHAT DO WE HAVE TO OFFER?

With a genuine culture of reward and recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package that includes competitive annual leave entitlement with a fantastic holiday buy scheme, pension and life assurance along with access to an employee benefits platform that offers discounts on gym memberships and money off vouchers for a diverse range of retail, travel and hospitality brands. There’s no doubt that you will be compensated for your hard work and commitment so if you’d like to work for one of the top Logistics providers in the world then please do get in touch to find your next role.

CEVA Logistics UK&I is committed to attracting, acquiring and retaining the best possible candidates  in an equal and inclusive way that is consistent with employment legislation and best practice. We aim to select the best available person for  every vacancy irrespective of age, disability, colour, race, nationality, ethnic or national origin, religion or belief, political beliefs, sex, sexual orientation, gender reassignment and marital or civil partnership status.
Please note that candidates will be subject to the necessary right to work checks for the UK and Ireland.