Executive Assistant

Jump Aboard for #betterways

Culture & Benefits: 

Our culture is embodied by boldness, imagination, exemplarity and excellence. With those values at the core of our business, our workplace holds an upbeat and inspiring team who encourage you to thrive on the opportunity to innovate and adapt to the ever-changing processes within our Group network. 

In addition, CMA CGM offers a number of perks including: 

• Flexible working options  
• Annual health checks for all employees 
• Study leave and study reimbursement
• Paid parental leave entitlement 
• Discounted car parking at the DFO South Wharf 
• Novated car leasing 
• Social Club activities all year round 
• Discounts at selected food outlets 
• Discounted access to Push Fitness  
• Opportunity to participate in volunteer initiatives  
• Access to 3000+ learning resources and courses  
• Opportunity for career development in Asia Pacific, Europe and other office locations globally

About the Role:

Reporting to the Chief Finance Officer (CFO), this role is to provide responsive support to the CFO's needs and support Finance Project teams with project administrative tasks.

Key responsibilities of the role will include:

• Diary management, arranging meeting, taking meeting minutes and managing agenda
• Develop and maintain electronic filing system, collate and distribute reports and Board papers
• Help to set up project meetings, manage project calendar, assist with Planning & Tracking of projects, and offer suggestions to imrpove efficiencies
• Manage Finance Sharepoint to ensure filing is aligned with all finance teams
• Collaborate and control the stakeholder presentations
• Organise national and international travel and accommodation (including itineraries, visa requirements, renewal of APEC Business Card, Passports, etc.)
• Provide travel and expense support to other ELT members

To be successful in this role, you will need:

• Minimum 5 years’ previous experience working in a similar role assisting senior management
• Strong proficiency in computer skills with intermediate to advanced level of Office 365 Suite (MS Word, MS Excel, MS Outlook, PowerPoint, Teams, MS Planner, Task manager)
• Previous experience working with an electronic filing system, familiar with SharePoint would be highly regarded
• Excellent communication skills with the ability to liaise with a wide range of people at all levels
• Ability to maintain a high level of confidentiality and accuracy
• Strong organisational and administration skills
• Ability to multitask, prioritise and work under pressure

To apply for this role, you must be an Australian citizen or a permanent resident.

If you are a New Zealand citizen and looking to relocate permanently to Melbourne, Australia, you are more than welcome to apply.

Please note that remote working overseas and interstate locations will not be considered.

About Us:

We are CMA CGM, the business that moves in excess of 21 million containers of cargo every year from over 400 different seaports. Backed by a diverse portfolio of brands and subsidiaries, the CMA CGM Group is the third largest container shipping Group, making us well equipped to move cargo from door-to-door, on a global scale.  

ANL is a long-standing brand with a vision for the future. Headquartered in Melbourne, ANL has been a part of the CMA CGM Group for 25 years. ANL offers shipping services to all major Oceania destinations, with extensive coverage throughout Australia, New Zealand, Asia, the West Coast of America, Papua New Guinea, the Indian Subcontinent and the Pacific Islands. 

Our mission is to lead sustainable change within the maritime industry. In order to achieve the goal of becoming carbon neutral by 2050, sustainable development has become one of the main axes of the CMA CGM Group strategy. 

As the Group embarks on a large-scale transformation journey, this calls for our team members to be both bold and exemplary to achieve the needs of our business. We are growing and changing the way we serve our customers. If you are willing to roll your sleeves up and contribute to this journey, we would love to hear from you!

Come and find your better way with us...