Administrative Specialist

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics. As we continue growing at a fast pace, will you “Dare to Grow” with us?

Summary: We are seeking a detail-oriented and proactive Administrator to provide comprehensive administrative support to a manager and their team. This role is critical to ensuring smooth day‑to‑day operations, financial accuracy, and compliance with quality, health, safety, and environmental requirements.

Key Responsibilities

• Provide direct administrative support to the manager and their team across day-to-day operational needs.
• Support PO creation and receipting, ensuring accuracy, completeness, and timely processing.
• Act as the AP administrator for non-trade accounts, including system setup, maintenance, user support, and issue resolution.
• Manage QHSE paperwork and reporting, ensuring documentation is accurate, up to date, and compliant with company and regulatory standards.
• Prepare, track, and maintain records, reports, and files related to finance, safety, quality, and operations.
• Coordinate with internal stakeholders (finance, procurement, operations, QHSE teams) to resolve discrepancies and follow up on outstanding items.
• Support audits and reviews by providing required documentation and reports.
• Handle other administrative tasks as needed, including scheduling, document preparation, data entry, and general office support.

Qualifications & Skills

• Proven experience in an administrative or office support role
• Familiarity with PO processes, invoicing, and financial systems (experience with Medius/APOC considered an asset)
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities and meet deadlines
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Strong communication skills and a proactive, problem-solving mindset
• Experience supporting QHSE documentation or reporting is an advantage

As a global organization, and as part of the CMA CGM Group, diversity is critical to our business success; only when we can reflect the cultures, languages, behaviors and local knowledge of our customers, we can succeed. By employing people with different experiences and abilities, we expand our knowledge and increase our creativity and innovation. 

Please note:  Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: firstname.lastname@cevalogistics.com. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar.