Warehouse Handling Operations Administrator Bollore Logistics USA Inc. (Ridgefield CL)

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

At CEVA Logistics, we Rise in Motion.  Your career is always on the move, growing as fast and as far as your ambition takes you. Join a global team of nearly 200 nationalities, shaping the future of global trade, moving essential goods, forging new paths, and pushing boundaries to serve an ever-changing world. The pace is fast, the challenges are real, but the rewards are greater: growth, purpose, and the chance to make a meaningful impact. This is more than a job. It’s a journey on which you rise. 

YOUR ROLE

Administrative Assistant

We have an exciting opportunity for an Administrative Assistant to support operations in all aspects of onboarding new hires, answering employee inquiries, scheduling appointments, maintaining electronic records, preparing reports, and coordinating training activities. This role performs a variety of administrative and clerical duties, including advanced spreadsheet management, accounts payable support, recordkeeping, and general office administration.

The Administrative Assistant serves as a key point of contact for employees, visitors, and vendors, providing administrative support while helping to ensure the efficient operation of the facility.

WHAT ARE YOU GOING TO DO ?

• Coordinate and support the onboarding process for new hires, including maintaining personnel records in partnership with the Hub Manager.
• Organize and maintain filing systems, personnel files, and other business records.
• Create and maintain Excel spreadsheets and reports to support operational and administrative activities.
• Review invoices, employee time records, and supporting documentation for accuracy, identifying discrepancies or duplicate entries before submission for processing.
• Submit timesheets and invoice documentation to Payroll and Accounts Payable for processing and approval.
• Maintain accounts payable records and filing systems in an organized and accurate manner.
• Build and maintain positive working relationships with managers, supervisors, employees, and external partners.
• Partner with other departments and business units to ensure compliance with company policies, required postings, and documentation requirements.

WHAT ARE WE LOOKING FOR ?

• Education & Experience: High school diploma or GED required, with a minimum of 2-3 years of related administrative experience and/or training.
• Technical Skills: Advanced proficiency in Microsoft Office applications, particularly Excel, including creating spreadsheets, tracking data, and generating reports.
• Organization & Multitasking: Ability to effectively manage multiple priorities in a fast-paced environment while maintaining attention to detail and accuracy.
• Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally with employees, customers, vendors, and all levels of management.

• Interpersonal Skills: Demonstrated ability to build positive working relationships and provide excellent customer service.
• Problem-Solving: Ability to identify issues, exercise sound judgment, and take initiative to resolve administrative and operational concerns.

WHAT DO WE HAVE TO OFFER?

With a genuine culture of recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package with a focus on your wellbeing. This includes competitive Paid Time Off, 401(k), health insurance and an employee benefits platform that offers discounts on gym memberships and a diverse range of retail, travel, car and hospitality brands, including important offerings like pet insurance. We are a team in every sense, and we support each other and work collaboratively to achieve our goals together.  It is our goal that you will be compensated for your hard work and commitment, so if you’d like to work for one of the top Logistics providers in the world then let’s work together to help you find your new role.

ABOUT TOMORROW

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. This role can be the first step on your career path with us.  You can stay in the same job family, find a new family to grow in (how about sales or supply chain?) or find your own path. Join CEVA for a challenging and rewarding career.

CEVA operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background.  We share the same passion to deliver world-class solutions to our customers. We have the best supply chain professionals in the industry and develop this talent in an inspiring work environment.

CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic.  We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

Please note:  Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: firstname.lastname@cevalogistics.com. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar.

Information provided is true and accurate.  False statements or information will result in the application voided.

Outstanding benefits for employee and family including multiple health plans(company contribution to health savings account), prescription, dental and vision coverage.
Company paid life insurance, accident insurance, short- and long-term disability coverage and employee assistance plan.
Voluntary benefits including additional life insurance, AD&D coverage, buy-up short- and long-term disability, critical illness, identify theft & legal plan.
401(k) with company match.
Flexible Paid Time Off programs including company paid holidays.
Tuition reimbursement program.