Administrative Coordinator

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics. As we continue growing at a fast pace, will you “Dare to Grow” with us?

Pay range: $20.31 - $25.00

YOUR ROLE

Perform administrative duties related to compliance issues in a station operations environment.  Models and acts in accordance with our guiding principles and core values.

WHAT ARE YOU GOING TO DO?

• Perform "twenty-day" station audits and internal audits; and prepares and submits CAR’s. 
• Coordinate and maintain training records.
• Perform collections related functions.
• Investigate and resolve billing and customer invoicing discrepancies.
• Print statements and invoices, run reports, research rate disputes, process invoice reprints and audit House Air Waybills and Bills Of Lading.
• Investigate and resolve past due accounts payable and receivable bills; and tracks and follows-up to ensure bills/payments are received and timely processed.
• Enter accounts payable entries into system.
• Set up and processes new vendors.
• Perform other duties as assigned.
• Assist with QHSE functions. 
• Perform TSA functions according to the IACSSP
• Facility issues – Notify correct party when facility issues arise requiring repairs, requesting quotes, obtaining approvals, processing associated requistions and invoices. 
• New Hire onboarding

WHAT ARE WE LOOKING FOR?

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence and procedure manuals.
• Ability to add, subtract, multiply and divide using units of U.S. currency, weight, volume and distance measurements.

• PC literate. Intermediate proficiency in Microsoft Office, internet, web-based and job specific software.

• Accurate typing skills and/or data entry skills.

• Capable of communicating and interacting effectively with multi-functional and diverse backgrounds and ability to effectively present information and respond to questions from management, employees and vendors.
• Responds promptly and professionally to customer needs and solicits customer feedback to improve performance.
• Ability to read and interpret documents and write routine correspondence.
• Ability to gather and analyze information skillfully.
• Balances team and individual responsibilities, exhibits objectivity and openness to others' views.
• Consistently at work and on time.

• Must be able to read, write and speak English fluently.

Minimum:

• High School Degree or GED.
• Minimum 1 to 2 years related experience.

Preferred:

• Associate's Degree or equivalent combination of work experience and education.
• Minimum one year industry experience. 

WHAT DO WE HAVE TO OFFER?

With a genuine culture of recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package with a focus on your wellbeing. This includes competitive Paid Time Off, 401(k), health insurance and an employee benefits platform that offers discounts on gym memberships and a diverse range of retail, travel, car and hospitality brands, including important offerings like pet insurance.

We are a team in every sense, and we support each other and work collaboratively to achieve our goals together.

It is our goal that you will be compensated for your hard work and commitment, so if you’d like to work for one of the top Logistics providers in the world then let’s work together to help you find your new role.

ABOUT TOMORROW

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. This role can be the first step on your career path with us.  You can stay in the same job family, find a new family to grow in (how about sales or supply chain?) or find your own path. Join CEVA for a challenging and rewarding career.

#LI-MC2

CEVA operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background.  We share the same passion to deliver world-class solutions to our customers. We have the best supply chain professionals in the industry and develop this talent in an inspiring work environment.

CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic.  We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

Please note:  Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: firstname.lastname@cevalogistics.com. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar.

Information provided is true and accurate.  False statements or information will result in the application voided.

Outstanding benefits for employee and family including multiple health plans(company contribution to health savings account), prescription, dental and vision coverage.
Company paid life insurance, accident insurance, short- and long-term disability coverage and employee assistance plan.
Voluntary benefits including additional life insurance, AD&D coverage, buy-up short- and long-term disability, critical illness, identify theft & legal plan.
401(k) with company match.
Flexible Paid Time Off programs including company paid holidays.
Tuition reimbursement program.