Human Resources Partner Administrator South Africa

CEVA Logistics provides global supply chain solutions to connect people, products and providers all around the world. Present in 170 countries and with more than 110,000 employees spread over 1,500 sites, we are well on our way to achieving our vision: to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

At CEVA Logistics, we Rise in Motion.  Your career is always on the move, growing as fast and as far as your ambition takes you. Join a global team of nearly 200 nationalities, shaping the future of global trade, moving essential goods, forging new paths, and pushing boundaries to serve an ever-changing world. The pace is fast, the challenges are real, but the rewards are greater: growth, purpose, and the chance to make a meaningful impact. This is more than a job. It’s a journey on which you rise. 

HRBP Administrator

The HRBP Administrator provides day-to-day administrative and coordination support to the HR Business Partnering function, with a strong emphasis on end-to-end recruitment. The role ensures accurate, compliant and efficient HR administration across the employee lifecycle, while driving timely, high-quality talent acquisition that supports CEVA Logistics' operational and strategic workforce needs. The incumbent acts as a first point of contact for line managers and employees on HR administrative and recruitment matters, working within South African labour legislation and CEVA policy and brand standards.

Recruitment & Talent Acquisition

• Manage the end-to-end recruitment process: job requisition intake, job profiling, advertising, sourcing, screening, interview coordination, offer administration and on boarding handover.
• Partner with line managers to understand role requirements and draft accurate, compliant job descriptions and interview question sets, including structured and behavioural (STAR-format) questions.
• Source candidates through appropriate channels (internal mobility, job boards, agencies, LinkedIn, referrals) in line with CEVA's Employment Equity and B-BBEE targets.
• Coordinate and, where required, conduct first-round interviews and shortlist candidates for line manager review.
• Prepare offer letters, employment contracts and, where necessary, offer withdrawal correspondence, ensuring alignment with the LRA, BCEA and CEVA policy.
• Maintain accurate recruitment trackers, pipeline reports and time-to-hire / cost-to-hire metrics for HRBP and management reporting.
• Support workforce planning and expansion initiatives by anticipating resourcing needs across warehousing, freight and corporate functions.
• Ensure all recruitment activity is compliant with Employment Equity Act, PEPUDA and CEVA's diversity and inclusion commitments.

HR Business Partnering & Administration

• Provide administrative support to the HRBP across the full employee lifecycle: onboarding, contract changes, transfers, terminations and exits.
• Maintain accurate, up-to-date employee records and HR systems (HRIS) in line with POPIA and record-keeping requirements.
• Support disciplinary, grievance and incapacity processes with accurate documentation, scheduling and note-taking, in line with the LRA and CCMA guidelines.
• Assist with probation review administration, return-to-work interviews (RTWI) and absence management documentation.
• Prepare and distribute HR letters, memos and policy communications using CEVA branding and formatting standards.
• Support the coordination of employee engagement, wellness (EWP) and culture initiatives aligned to CEVA's People Strategy pillars.
• Assist with UIF, COIDA and other statutory administration as required.

Reporting, Compliance & Continuous Improvement

• Compile regular HR and recruitment reports/dashboards for the HRBP and People & Culture leadership.
• Ensure all documentation and processes comply with the LRA, BCEA, OHSA, EEA and CCMA requirements.
• Identify opportunities to improve recruitment turnaround times, candidate experience and administrative efficiency.
• Maintain confidentiality and data integrity across all HR and recruitment records.

Minimum Requirements

Qualifications

• National Diploma or Degree in Human Resources Management, Industrial Psychology or a related field.
• Recruitment-related certification (advantageous).

Experience

• 2–4 years' experience in an HR administration and/or recruitment coordination role, ideally within logistics, supply chain, warehousing or a similarly fast-paced operational environment.
• Demonstrated experience managing end-to-end recruitment for both operational (warehouse/PPE) and corporate roles.
• Working knowledge of South African labour legislation (LRA, BCEA, OHSA, EEA, CCMA, POPIA).

Skills & Competencies

• Strong recruitment and sourcing capability, including interview design and candidate assessment.
• High attention to detail and accuracy in HR documentation and record-keeping.
• Excellent verbal and written communication skills, with the ability to draft professional HR correspondence.
• Strong organisational and time-management skills; ability to manage multiple requisitions and deadlines simultaneously.
• Proficiency in MS Office (Word, Excel, PowerPoint) and HRIS/Applicant Tracking Systems.
• Sound understanding of employment equity, diversity and inclusion principles.
• High level of confidentiality, integrity and professionalism.
• Cultural intelligence and the ability to work across diverse teams and business units.

Key Relationships

• HR Business Partners and People & Culture Manager
• Line Managers and Department Heads (Warehousing, Freight, Corporate)
• Talent Acquisition / Recruitment Agencies
• Payroll and Employee Wellness Programme (EWP) providers
• Employees and candidates across all levels

Core Values Alignment

The HRBP Administrator is expected to embody CEVA's One Team values and contribute to the organisation's Committed People Strategy, supporting initiatives such as the Logistics Academy, Dare to Grow and Lead@CEVA programmes.

As a global organization, and as part of the CMA CGM Group, diversity is critical to our business success; only when we can reflect the cultures, languages, behaviors and local knowledge of our customers, we can succeed. By employing people with different experiences and abilities, we expand our knowledge and increase our creativity and innovation.

Please note: Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: firstname.lastname@cevalogistics.com. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamili