Site Administrator

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics. As we continue growing at a fast pace, will you “Dare to Grow” with us?

YOUR ROLE

Due to site growth, we have an exciting opportunity for a highly organised Site Administrator to join our Hounslow team within a fast‑paced, high‑security aviation environment.

Working within an administration team, you will be pivotal in ensuring the site maintains 100% compliance with aviation, safety, and data regulations, while supporting the large, based operation with administrative activities. This is a dynamic and detail focused role where accuracy, organisation, and compliance are key.

WHAT ARE YOU GOING TO DO?

As the Site Administrator you will be responsible for on-site compliance and regulatory management, personnel and security tasks and onsite administrative support, with key responsibilities focused on:

• Ensure full adherence to CAA and AVSEC regulations, supporting audits and compliance reporting
• Manage dangerous goods documentation and audit records
• Oversee DBS vetting processes, renewals and tracking
• Maintain GDP compliance documentation and records
• Ensure strict adherence to GDPR and data protection standards
• Coordinate and track mandatory training and compliance registers
• Maintain accurate employee files and training records
• Manage security passes, including issuing, renewals and access control
• Verify employee eligibility, vetting status, and site access rights
• Ensure all systems are kept up to date with no expired or invalid access. 

In addition to the above activities, you will support the wider administration team with general tasks and reporting activities as and when necessary. 

WHAT ARE WE LOOKING FOR? 

To be successful in your application you will have proven administration or compliance experience ideally within an operational, site-based, or large office environment. You will have strong understanding of compliance, audits and confidential data management, confident working with sensitive information and security processes. We are ideally looking for an individual who has experience of working within an aviation, logistics or pharmaceutical environment. 

You will be an excellent communicator capable of building strong working relationships at all levels, be highly organised with the ability to manage multiple priorities and possess high attention to detail with a focus on accuracy and compliance. This person must be comfortable using IT systems and MS packages, such as Outlook, PowerPoint, Excel and Word. 

This is a Monday to Friday role, working 40 hours per week, with a salary of up to £33,000 per annum dependant on experience

WHAT DO WE HAVE TO OFFER? 

With a genuine culture of reward and recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package that includes competitive annual leave entitlement with a fantastic holiday buy scheme, pension and life assurance along with access to an employee benefits platform. There’s no doubt that you will be compensated for your hard work and commitment so if you’d like to work for one of the top Logistics providers in the world then please do get in touch to find your next role.

ABOUT TOMORROW

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. Join CEVA for a challenging career. 

CEVA Logistics UK&I is committed to attracting, acquiring and retaining the best possible candidates  in an equal and inclusive way that is consistent with employment legislation and best practice. We aim to select the best available person for  every vacancy irrespective of age, disability, colour, race, nationality, ethnic or national origin, religion or belief, political beliefs, sex, sexual orientation, gender reassignment and marital or civil partnership status.
Please note that candidates will be subject to the necessary right to work checks for the UK and Ireland. IND2