Administrative Assistance Administrator Site Based

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics. As we continue growing at a fast pace, will you “Dare to Grow” with us?

Position Title: Administrative Assistance Administrator (Site Based)

Division: Logistics Operations
Legal Entity: CEVA FM Mexico
Department: Warehouse Operations
Location: Cuautitlan Izcalli, Mexico

Position Overview:

The Administrative Assistance Administrator plays a pivotal role within the Logistics Operations division by efficiently coordinating and executing essential administrative activities that support the supply chain process. This role is responsible for managing purchase orders, supplier communications, and the receipt of materials, ensuring the seamless availability of resources needed for operations. Working closely with various internal departments such as warehouse, finance, and operations, the incumbent helps maintain operational continuity and adherence to organisational policies.

Key Responsibilities:

• Generate, process and monitor purchase orders (POs) within the designated ERP systems, ensuring accuracy and compliance with procurement standards.
• Establish and maintain effective communication channels with suppliers to track order status, delivery schedules and resolve any discrepancies.
• Coordinate the receipt and inspection of materials and supplies, validating quantities, quality standards, and documentation.
• Maintain comprehensive and up-to-date records related to purchases, deliveries, invoicing, and vendor performance.
• Address and facilitate resolution of supplier issues including delays, shortages, returns and related inquiries in collaboration with relevant stakeholders.
• Collaborate proactively with internal teams—warehouse, finance and operations—to support inventory management and financial reconciliation processes.
• Ensure compliance with established administrative procedures and procurement policies, contributing to continuous process improvement.

Candidate Profile and Requirements:

• Technical diploma or bachelor’s degree in Administration, Logistics, Supply Chain Management, or a related discipline.
• Minimum of 2 years of experience in administrative roles within purchasing, procurement, or logistics environments.
• Proficiency in managing purchase orders and vendor relations with a strong emphasis on operational accuracy.
• Experience using ERP systems such as SAP, Oracle or equivalents, along with intermediate skills in Microsoft Excel for data management and reporting.
• Excellent organisational capabilities with an eye for detail in record keeping and process compliance.
• Strong interpersonal and communication skills to liaise effectively with suppliers and internal teams.
• Problem-solving aptitude and a proactive approach to handling supply chain irregularities.

Working Environment and Benefits:

This is a site-based role located in Cuautitlan Izcalli, providing a supportive and collaborative work environment within a globally recognised logistics company. Employees benefit from ongoing professional development opportunities, clear career progression paths and a commitment to diversity and inclusion in the workplace. The role offers a chance to contribute to a key operational function, impacting the efficiency and success of our supply chain services.

Why Join CEVA FM Mexico?

CEVA FM Mexico is dedicated to fostering an inclusive and innovative workplace where every team member’s contributions are valued. Joining our team means becoming part of a forward-thinking organisation focused on excellence in logistics operations, continuous improvement, and sustainability. Bring your expertise and enthusiasm to a company that supports your growth while delivering exceptional service to our clients.

As a global organization, and as part of the CMA CGM Group, diversity is critical to our business success; only when we can reflect the cultures, languages, behaviors and local knowledge of our customers, we can succeed. By employing people with different experiences and abilities, we expand our knowledge and increase our creativity and innovation. 

Please note:  Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: firstname.lastname@cevalogistics.com. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar.