Project Logistics Administration Specialist

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics. As we continue growing at a fast pace, will you “Dare to Grow” with us?

Location: Pantigliate (MI)

Working model: Hybrid

Department / Function: Project Logistics

About the role

We are looking for a Project Logistics Administration Specialist to join our Project Logistics team in Italy, based in Milan/Pantigliate.

Your role will primarily involve administrative and back-office activities, providing direct support to management and the Business Development team. You will be the key point of contact for internal processes relating to customers, contracts, quotations, and online portals.

What you will do

• • Manage customer qualification on online portals, including registrations, document uploads, and status updates.

  • Support contract and signature management, including NDAs, purchase orders, and addenda, ensuring proper filing and monitoring deadlines and renewals.

  • Collect and manage QHSE documentation for on-site activities carried out through subcontractors, ensuring compliance with internal standards and customer requirements.

  • Provide post-order customer support on documentation-related matters, such as claims, non-conformities, and other requests, in coordination with internal departments.

  • Administer access to and use of customer portals, including tenders, quotation uploads, and Q&A activities.

  • Support the preparation of technical and commercial quotations, and update internal systems and customer databases with accurate information.

  • Coordinate with internal functions—including Finance, QHSE, Operations, Legal, and Administration—to collect the documents and information required for tenders, contracts, and customer registrations.

  • Provide administrative support to management, including meetings, presentations, and correspondence, and contribute to improving sales-support processes.

Who we are looking for

• You have excellent organizational skills and strong attention to detail.

• You are comfortable with administrative and bureaucratic tasks: documents, portals, deadlines, and procedures do not intimidate you—in fact, you enjoy them.

• You have some experience, even if limited, in administrative roles, commercial back office, or sales support; experience in logistics is a plus.

• You have a good command of Microsoft Office; experience using CRM or sales-support systems is considered an advantage.

• You communicate clearly and effectively with both colleagues and customers, in writing and verbally.

• You are proactive and collaborative, enjoy working in a team, and are eager to learn and grow.

• You are fluent in spoken and written Italian and English and are able to manage documentation in English.

Salary package

Contract type: Permanent

CCNL: Logistica, Trasporto Merci e Spedizione

Working hours: Full-Time

Gross annual salary / RAL: € 30.000 – € 35.000

Additional compensation elements: Welfare

What We Offer

• Flexible and hybrid working schemes, where compatible with the role
• Life insurance
• Health insurance
• Ticket Restaurant
• Access to corporate benefits, employee discounts, and dedicated employee initiatives
• Well-being programs to support mental and physical health
• Development opportunities designed to enhance skills, potential, and professional growth
• A learning-oriented environment that encourages continuous growth within your role and across the organization
• Collaboration with cross-functional teams and exposure to global logistics operations
• An inclusive culture that values diversity, safety, innovation, continuous improvement, and excellence.

Individual salaries within the stated range are determined based on objective, role-related criteria, including but not limited to education, experience, knowledge, skills, job level, geography, and applicable collective agreement provisions.

CEVA is committed to fair hiring procedures and to ensure that all employees have the opportunity to develop their potential. We want to ensure a work environment based on merit and inclusion, without any discrimination based on race, nationality, gender, sexual orientation, religious orientation or disability.

Please note:  Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: firstname.lastname@cevalogistics.com. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar.