Facility Management Supervisor

Responsibilities:

Office Administration: 

• Oversee general office operations including managing office supplies, pantry supplies, equipment, and facilities.
• Coordinate and schedule meetings, conferences, and appointments and client visits in tandem with the operations.
• Coordinate company events and support HR employee engagement activities
• Maintain a tidy and organized office space conducive to productivity.
• Front office management – reception, mailroom, namecard, security pass etc

Logistics Support:

• Collaborate with teams to ensure seamless coordination between office and operations.
• Assist in the documentation and processing of paperwork as per the Ceva processes.

Communication and Coordination:

• Serve as a liaison between different departments within the company.
• Communicate with clients, suppliers, and vendors to facilitate smooth logistics operations.
• Respond promptly to internal and external enquiries.
• Respond to and address employee concerns or requests related to facilities.
• Support in communicating important updates and changes in facilities policies or procedures.

Financial Administration:

• Assist in managing budgetary responsibilities related to office expenses.
• Validate invoices and ensure timely payments to vendors.

Facilities Management Support:

• Oversee day-to-day operations of the office / warehouse, ensuring a clean, safe, and efficient working environment.
• Conduct periodic warehouse facility inspections.  Support in carrying our Preventive Maintenance System Plan (PMS)
• Coordinate with facilities staff to address maintenance and repair needs promptly.
• Manage office supplies, equipment, and furniture inventory.
• Work closely with real estate leader in optimization of office space utilization.
• Coordinate office layouts and relocations as needed.
• Collaborate with facilities teams to implement space-related improvements.

Vendor Management (Office Management):

• Liaise with vendors and service providers in close coordination with Procurement to ensure the timely delivery of facilities-related services.
• Support in contracts and agreements with external suppliers.
• Obtain quotes and proposals for facility-related projects.

Fleet Management (corporate cars):

• Organize with HR the delivery of cars.
• Manage contracts and agreements with external suppliers and procurement.

• Manage the local fleet.
• Support driver for monthly expense claim, overtime application form checking, etc