Planning Coordinator

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics. As we continue growing at a fast pace, will you “Dare to Grow” with us?

YOUR ROLE

CEVA Logistics has been awarded a major new contract with a high-profile client, marking an exciting phase of growth for the business expanding on our ecommerce offering. This is a new build implementation offering exciting opportunities across contract logistics. As a result, we are recruiting a Planning Coordinator to support the delivery of accurate labour, capacity and deployment plans within our new Derby operation.

This role will see you working closely with the onsite Planning Manager and operational teams, focusing on turning labour plans into effective operational execution, ensuring labour is deployed correctly, variances are identified early, and operational teams have the data and insight they need to make timely decisions. 

This is a key role in maintaining day‑to‑day operational stability in a fast‑paced, high‑volume environment, and offers a strong foundation for progression into planning or analyst roles. 

We currently have two shifts available; however, flexibility will be required: 

• Sunday to Thursday, 8:30am-5:30pm
• Tuesday to Saturday, 8:30am-5:30pm 

WHAT ARE YOU GOING TO DO?

Reporting into the on-site Planning Manager, you will take key responsibilities for the:

• Support daily labour deployment in line with approved labour plans and shift structures
• Work closely with operations and shift managers to ensure labour is deployed accurately across functions
• Identify gaps, surpluses and misalignment between plan and actual deployment
• Support redeployment decisions in response to volume changes or operational priorities
• Maintain planning tools, labour plans, headcount models and deployment trackers
• Update planning data with actual hours, attendance and performance information
• Produce daily and weekly labour and deployment reports
• Track plan vs actual performance and clearly highlight variances
• Support root‑cause analysis of labour or deployment inefficiencies
• Act as the day‑to‑day planning interface with operational teams on shift
• Attend operational briefings and performance discussions as required
• Proactively identify risks relating to labour coverage, skill gaps or deployment accuracy
• Support continuous improvement of planning processes, reporting and execution
• Support the Planning Manager with any additional tasks as and when required

WHAT ARE WE LOOKING FOR? 

To be successful in your application you will have proven background in planning, operational support or workforce coordination, experienced in working closely with operational teams ideally within a fast-paced warehousing or operational environment. You will have strong numerical and data handling skills with excellent attention to detail, confident in using Excel and basic planning or reporting tools. 

It goes without saying that you will be a natural communicator confident in engaging with operational teams and challenging decisions constructively. You will be a problem solver, someone who is well organised and able to manage multiple priorities across a live operational environment. 

Desirable skills:

• Proven experience of working in an ecommerce environment
• Experience of working in a high-volume warehouse or distribution environment
• Exposure to labour planning, shift deployment or workforce management
• Familiar with labour management systems, WMS, T&A or operational reporting dashboards
• Experience supporting peak periods, ramp ups or fluctuating volumes
• Interest in developing a career in planning, analytics or operational management

WHAT DO WE HAVE TO OFFER? 

With a genuine culture of reward and recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package that includes competitive annual leave entitlement with a fantastic holiday buy scheme, pension and life assurance along with access to an employee benefits platform that offers discounts on gym memberships and money off vouchers for a diverse range of retail, travel and hospitality brands. There’s no doubt that you will be compensated for your hard work and commitment so if you’d like to work for one of the top Logistics providers in the world then please do get in touch to find your next role.

ABOUT TOMORROW

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. Join CEVA for a challenging career. 

CEVA Logistics UK&I is committed to attracting, acquiring and retaining the best possible candidates  in an equal and inclusive way that is consistent with employment legislation and best practice. We aim to select the best available person for  every vacancy irrespective of age, disability, colour, race, nationality, ethnic or national origin, religion or belief, political beliefs, sex, sexual orientation, gender reassignment and marital or civil partnership status.
Please note that candidates will be subject to the necessary right to work checks for the UK and Ireland. IND2