Site Administrator

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics. As we continue growing at a fast pace, will you “Dare to Grow” with us?

YOUR ROLE

Our operation at East Midlands Gateway, Derby, is looking for a proactive and detail-oriented Site Administrator to join our team. This is a great opportunity to play a key role in the smooth running of the site, supporting a range of essential CEVA administrative functions including purchasing, payroll, KPI tracking, and reporting. You’ll be at the heart of the operation, ensuring processes run efficiently, data is accurate, and the wider team is fully supported in a fast-paced environment.

This is a Monday to Friday position, working 08:30 to 17:00.

WHAT ARE YOU GOING TO DO?

Reporting into the Site Admin Lead, you will take ownership of the smooth and efficient coordination of all site administrative procedures, ensuring day-to-day operations run seamlessly. This includes managing a wide range of processes such as the manual side of payroll and agency administration, maintaining up-to-date agency and CEVA colleague records, and handling HR-related paperwork on site. You will also support onboarding activities, carry out right-to-work checks, and ensure all employee documentation is accurately processed and tracked.

You will play a key role in raising and receipting purchase orders for consumables, suppliers, and contractors, as well as maintaining the purchase ledger to accurately track and allocate site expenditure. In addition, you will oversee ordering and distribution of uniforms, manage filing systems, and ensure all administrative records are kept organised, compliant, and easily accessible.

As a central point of contact for suppliers and internal teams, you will confidently handle queries and help resolve more complex issues in a professional and efficient manner. Your ability to stay organised, prioritise effectively, and maintain strong attention to detail will be essential in ensuring the smooth running of all site administration and supporting the wider operational team.

WHAT ARE WE LOOKING FOR?

We are looking for a candidate with previous experience in administration, payroll, and/or HR administration within a busy, fast-paced environment. You will be highly organised, with the ability to prioritise effectively, manage multiple tasks, and meet tight deadlines in line with business demands.

You will be a confident communicator, comfortable engaging with stakeholders at all levels across the business. Strong IT skills are essential, with the ability to confidently use internal systems, Microsoft Office packages, and warehouse management systems to support day-to-day operations.

WHAT DO WE HAVE TO OFFER?

With a genuine culture of reward and recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package that includes competitive annual leave entitlement with a fantastic holiday buy scheme, pension and life assurance along with access to an employee benefits platform that offers discounts on gym memberships and money off vouchers for a diverse range of retail, travel and hospitality brands. There’s no doubt that you will be compensated for your hard work and commitment so if you’d like to work for one of the top Logistics providers in the world then please do get in touch to find your next role.

ABOUT TOMORROW

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. Join CEVA for a challenging career.

CEVA Logistics UK&I is committed to attracting, acquiring and retaining the best possible candidates  in an equal and inclusive way that is consistent with employment legislation and best practice. We aim to select the best available person for  every vacancy irrespective of age, disability, colour, race, nationality, ethnic or national origin, religion or belief, political beliefs, sex, sexual orientation, gender reassignment and marital or civil partnership status.
Please note that candidates will be subject to the necessary right to work checks for the UK and Ireland. IND2