Administrative Assistant (Maintenance)

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics. As we continue growing at a fast pace, will you “Dare to Grow” with us?

Pay Range:  $23.00 - $24.00

YOUR ROLE

Responsible for providing administrative support to maintenance department senior management. Models and acts in accordance with our guiding principles and core values.

WHAT ARE YOU GOING TO DO

• Perform a broad range of administrative functions for the maintenance department.
• Serve as the primary point of contact for tool crib operations, maintenance supplies, and material handling equipment (MHE) repairs.
• Coordinate resources and obtain information for special projects and assignments.
• Review incoming requests, prioritize based on urgency, and initiate, track, and close maintenance and repair activities.
• Coordinate MHE repairs, deliveries, returns, and vendor service activity; create work orders when required and maintain repair documentation.
• Perform daily inventory checks of tools, parts, PPE, and supplies; maintain adequate stock levels and reorder as needed.
• Obtain quotes, secure approvals, and create purchase orders for parts, supplies, services, and contracted work.
• Track purchase orders, deliveries, and completed services using SmartSheet and other approved systems.
• Coordinate vendor scheduling for facility services, repairs, inspections, and calibrations.
• Maintain accurate purchasing, inventory, and vendor records to support Finance, audits, and compliance.
• Support contractor safety compliance by reviewing pre‑task documentation and maintaining required records.
• Assist Safety with PPE, safety shoe programs, training‑related purchasing, and required logs.
• Maintain organized electronic and paper filing systems, spreadsheets, logs, and reference documentation.
• Complete required daily equipment and shop inspection checklists.
• Perform other duties as assigned.

WHAT ARE WE LOOKING FOR? 

Education and Experience:

• High School Diploma or GED required.
• Minimum 1-3 years of related experience in maintenance support, tool crib operations, purchasing, or inventory control in a facilities operations environment.

Skills:  

• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Ability to work with web‑based purchasing, inventory, and tracking systems.
• Working knowledge of maintenance parts, tools, PPE, and MHE concepts.
• Strong organizational skills with the ability to manage multiple priorities independently.
• Excellent written and verbal communication skills.
• High attention to detail with strong follow‑through and accountability.

Characteristics:

• Self‑directed and comfortable working independently in a fast‑paced environment.
• Detail‑oriented with a strong sense of ownership over inventory accuracy and purchasing controls.
• Effective collaborator across maintenance, safety, finance, operations, and external vendors.
• Flexible and adaptable to changing priorities and operational needs.
• Excellent planning, time management, collaboration, decision making, organization, presentation and negotiating skills.
• Knowledgeable of company policies, practices and operations.
• Must be flexible, able to balance multiple tasks and changing priorities, and possess exceptional interpersonal skills.

WHAT DO WE HAVE TO OFFER?

With a genuine culture of recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package with a focus on your wellbeing. This includes competitive Paid Time Off, 401(k), health insurance and an employee benefits platform that offers discounts on gym memberships and a diverse range of retail, travel, car and hospitality brands, including important offerings like pet insurance.

We are a team in every sense, and we support each other and work collaboratively to achieve our goals together.

It is our goal that you will be compensated for your hard work and commitment, so if you’d like to work for one of the top Logistics providers in the world then let’s work together to help you find your new role.

ABOUT TOMORROW

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. This role can be the first step on your career path with us.  You can stay in the same job family, find a new family to grow in (an almost limitless number of options) or find your own path. Join CEVA for a challenging and rewarding career.

#LI-GA2

CEVA operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background.  We share the same passion to deliver world-class solutions to our customers. We have the best supply chain professionals in the industry and develop this talent in an inspiring work environment.

CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic.  We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

Please note:  Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: firstname.lastname@cevalogistics.com. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar.

Information provided is true and accurate.  False statements or information will result in the application voided.

Outstanding benefits for employee and family including multiple health plans(company contribution to health savings account), prescription, dental and vision coverage.
Company paid life insurance, accident insurance, short- and long-term disability coverage and employee assistance plan.
Voluntary benefits including additional life insurance, AD&D coverage, buy-up short- and long-term disability, critical illness, identify theft & legal plan.
401(k) with company match.
Flexible Paid Time Off programs including company paid holidays.
Tuition reimbursement program.