Marine Operations Executive

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics. As we continue growing at a fast pace, will you “Dare to Grow” with us?

YOUR ROLE

The Marine Logistics Executive serves as the primary point of contact for marine customers regarding ship spares logistics in Singapore.

The role is responsible for the end-to-end coordination of import, clearance, warehousing, and delivery of marine shipments, while ensuring operational excellence and customer satisfaction.

WHAT ARE YOU GOING TO DO?

• Act as the main contact for marine customers regarding ship spares logistics.
• Provide standby support for urgent shipment enquiries from vessel captains, service engineers, bunker surveyors, purchasers, etc.
• Coordinate with internal stakeholders and customers
• Receive pre-alerts (air, ocean, courier, self-delivery) from global customers and vendors.
• Arrange and coordinate shipment delivery via trucking, courier, and other modes.
• Prepare Pick List from Logiswift WMS to send to warehouse
• Monitor vessel ETA daily via Portnet and update customer inventory accordingly.
• Open job files in Cargowise, ensure timely cost accrual, billing, and upload of Proof of Delivery (POD) to eDocs.
• Prepare and submit permit declarations for shipments via TNETS.
• Generate shipping documents including Delivery Notes, Ship Supply Notes, and Delivery Advice for drivers.
• Send pre-loading advice to vessel and purchasers 24hours before.
• Liaise with local product (Air/Ocean) team to ensure timely customs clearance and delivery to the Marine warehouse.
• Assign drivers based on urgency and route, serving as the traffic coordinator for collection and delivery.
• Ensure all customer emails are responded to within 24 hours.
• Obtain rates from product teams and provide quotations for cross-border trucking and courier services.
• Prepare and send inventory reports to customers and follow up on any enquiries or discrepancies.

WHAT ARE WE LOOKING FOR?

• Diploma or equivalent qualification in Logistics, Supply Chain, or related field.
• Minimum 3 years of experience in freight forwarding or marine logistics preferred.
• Strong knowledge of import/export procedures, shipping documentation, and customs clearance.
• Proficient in logistics systems (e.g., Cargowise) and Microsoft Office applications.
• Able to work independently, handle multiple priorities, and remain calm under pressure.
• Willingness to be on standby for urgent marine logistics support.

WHAT DO WE HAVE TO OFFER?

With a genuine culture of reward and recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package that includes competitive annual leave entitlement, pension, health, and life assurance. There’s no doubt that you will be compensated for your hard work and commitment so if you’d like to work for one of the top Logistics providers in the world then please do get in touch to find your next role.

ABOUT TOMORROW

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. Join CEVA for a challenging career.

CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic. We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.